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20 Pomfret Street, Pomfret Center, CT 06259
(860) 928-2718 | (860) 928-3839

3000s Business & Non-instructional Pol.

 0. Concept and Roles in Business & Non-Instructional Operations... 3000
 
A. Goals and Objectives... 3010 
 
 1. Budget/Budgeting System... 3100
 
A. Budget: Planning... 3110
 
   (1) Fiscal Year... 3111
 
   (2) Setting Budget Priorities... 3113
 
B. Preparation of Budget Document... 3120
 
C. Approval of the Budget/Delivery to Fiscal Authority... 3121
 
D. Adoption of Budget... 3150
 
E. Transfer of Funds between Categories: Amendments... 3160
 
F. Budget Administration
 
   (1) Supplemental Appropriations... 3171
 
2. Income
 
A. State/Federal Funds... 3220
 
   (1) Medical Reimbursement for Special Education Students (rev. 09-29-2018)... 3231 
 
C. Sales and Disposal of Books, Equipment and Supplies... 3260
 
D. Gifts, Grants and Bequests.... 3280
 
   (1) Grants... 3280.1
 
E. Funds Management... 3290
 
   (1) Depository (both parts in one file)... 3293
 
       (a) Signatures/Facsimiles... 3293.1
 
 3. Expenditures/Expending Authority... 3300
 
A. Purchasing Procedures... 3320
 
   (1) Soliciting Prices (Bids & Quotations)(rev. 2016.09.28)... 3323
 
   (2) Ordering Goods and Services (Purchase Orders)... 3324
 
   (3) Paying for Goods and Services ... 3326
 
       (a) Payroll Procedures and Authorized Signatures.... 3326.1
 
       (b) Board of Education Credit Card... 3326.3
 
4. Accounts
 
A. System of Accounts... 3410
 
B. Periodic Financial Reports... 3430
 
   (1) Periodic Audit ... 3434
 
   (2) Fraud Prevention and Investigation... 3435
 
C. Inventories... 3440
 
D. Monies in School Buildings... 3450
 
   (1) Petty Cash Funds... 3451
 
   (2) School Activity Fund... 3453
 
 5. Non-Instructional Operations... 3500
 
A. Compliance with 504 Regulations... 3511
 
B. Buildings
 
   (1) Community Use of School Facilities (rev. 01-25-2017) ... 3515
 
       (a) Parking... 3515.2
 
   (2)  Safety
 
       (a) Buildings and Grounds Inspection and Reporting... 3516
            (sections a&b in one file)
 
          (i)  Hazardous Materials Communication... 3516.11
 
          (ii) Asbestos Control... 3516.12
 
       (b) Accident Prevention and Reporting... 3516.3
 
       (c) Security of Buildings & Grounds(both sections in one file)... 3517
 
          (i)  Site and Building Access... 3517.1
 
C. Data Processing Services
 
   (1) Facilities (both sections in one file)
 
       (a) Acquisition and Updating of Technology... 3523.1
 
       (b) Playground Equipment... 3523.3
 
D. Hazardous Materials in Schools (both sections in one file)... 3524
 
    (1) Pesticide Application... 3524.1
 
E. Fixed Operations (both sections in one file)
 
    (1) Insurance... 3532
 
        (a) Liability Insurance... 3532.1
 
F. Auxiliary Agencies
 
    (1) Transportation (all subsections in one file)... 3541
 
        (a) Responsibilities and Duties
 
            (i) Boards of Education... 3541.21
 
        (b) Routes and Services (see pg,2)... 3541.3
 
        (c) Transportation Equipment
 
            (i) Privately Owned Vehicles (see pg,3)... 3541.44
 
        (d) Transportation Safety Complaints (see pg,4)... 3541.5
 
    (2) Food Service (all sections in one file)
 
        (a) Participation in the National School Lunch Program... 3542.1
 
        (b)  Menus and Services
 
            (i)  Free or Reduced Price Lunches... 3542.31
 
            (ii) Food Sales: Other Than National School Lunch Program..3542.33  
 
        (c) Operation
 
            (i)  Sanitary Conditions... 3542.46
 
     (3) Office Services
 
        (a) Communication Services (both sections in one file)
 
            (i)  Printing and Duplicating: Copyrighted Materials... 3543.11
 
            (ii) Mail and Delivery... 3543.13 
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